12 How Printing & Advertising Production Merchants Can Use WeiCity: From Work Display to Customer Quote Requests

“Can you print business cards?”

“Can you make this signboard?”

“What files do you need?”

“How much for printing one hundred copies?”

“I need it next week. Is that possible?”

Printing and advertising production clients usually want to first understand what the merchant can do, then confirm size, material, quantity and delivery time.

💡 With WeiCity, you can build your own merchant channel and organise your production services, portfolio case studies and quote information, so clients can browse first and then contact you with specific requirements.

✅ Digital and quick-print shopsIntroduce printing services for business cards, flyers, posters and documents.

✅ Signboard and advertising production merchantsShow the signboards, billboards and related production projects you actually undertake.

✅ Sticker and label printing merchantsIntroduce different uses, materials and finishing methods.

✅ Packaging printing suppliersShow paper bags, packaging boxes and the packaging production services you actually provide.

✅ Exhibition and event materials merchantsIntroduce banners, display stands, backdrops and event display products.

✅ Corporate gift and custom printing merchantsShow the custom products you actually provide and their printed results.

📌 Describe services according to your actual scope of business, and specify which items include design, production, delivery or installation.

You can organise them by production project:

🔹 Business cards and corporate stationeryBusiness cards, envelopes, letterheads and folders.

🔹 Promotional printingFlyers, leaflets, brochures and posters.

🔹 Stickers and labelsProduct labels, packaging stickers and other sticker projects you actually undertake.

🔹 Signboards and billboardsDisplayed by production format, material and use.

🔹 Event and exhibition materialsBanners, display stands, display boards and event backdrops.

🔹 Packaging and custom productsCategorised by packaging type or product use.

💡 Feature the most frequently asked-about services first, then add different specifications and production case studies.

Beyond showing finished product photos, you can also explain what the project involved.

For each case, it is recommended to specify:

✅ Production project

✅ Finished size

✅ Materials used

✅ Printing or finishing method

✅ Services actually provided

✅ Usage scenario of the finished product

🔶 Example: Shop flyer case study

Production project: Double-sided flyer.Size: Specify the actual finished size.Paper: Enter the actual paper type and gsm used.Finishing: State whether folding or other processing is included.Service scope: Design, printing or other projects actually provided.

📌 Before displaying client work, obtain the appropriate permission; if it involves personal information, contact details or unpublished content, handle it before publishing.

When clients see "printing available", they usually also want to know how the work is done.

Recommended to specify:

🔹 Size range available

🔹 Material options

🔹 Single-sided or double-sided

🔹 Colour or black and white

🔹 Finishing options available

🔹 Whether design and layout are provided

🔹 Minimum order quantity

🔹 General production process

💡 Explain "Printing Services" and "Design Services" separately so customers understand what the quote includes.

📌 Different materials, sizes, and finishing methods have different applicable conditions and should be confirmed based on the actual project.

You can post a concise file submission guide in your channel.

Suggest customers specify:

1️⃣ Whether they have a finished designWhether they have existing files, or need the merchant to help with design.

2️⃣ File formatSubmit in the formats actually accepted by the shop.

3️⃣ Finished sizeIndicate width, height, and the unit of measurement.

4️⃣ Images and text materialsProvide clear images, and double-check text, phone numbers, and addresses.

5️⃣ Any special requirementsFor example, specified colors, cut shapes, folds, or other finishing.

🔶 For example:

"For customers who already have a design, please send the file first and state the finished size, quantity, and material. We will check whether the file is suitable for production and confirm the next steps with you."

📌 Bleed, resolution, font, and color requirements should be explained according to the specific production project, rather than applying one set of requirements to all files.

🎨 How do you guide customers who don't have a design?

You can ask customers to prepare:

✅ Company or shop name

✅ Logo or brand materials

✅ Text to be included

✅ Phone number, address, and contact information

✅ Images they wish to use

✅ Preferred reference style

✅ Expected usage scenario

💡 Reference images can help communicate direction, but confirm that the materials are licensed for use.

🔶 For example:

"If you don't have a design yet, you can first provide text, a logo, images, and a reference style. We will explain the design fees, revision arrangements, and estimated timeline based on your needs."

📌 If design services are offered, clearly state what is included, the number of revisions, and whether editable files are delivered.

You can organize an easy-to-copy quote request checklist:

✅ Production project

✅ Finished size

✅ Required quantity

✅ Material or paper requirements

✅ Single-sided or double-sided

✅ Finishing requirements

✅ Whether design is needed

✅ Desired delivery date

✅ Self-pickup, delivery, or installation location

🔶 For example:

"Hello, please provide the production project, size, quantity, material, and the date needed. If you have a design file or reference images, you can send them as well, and we will confirm the quote based on your actual needs."

💡 The more complete the information, the easier it is for the merchant to determine the production method and reduce back-and-forth follow-up questions.

Quotes for printing and advertising production may be affected by quantity, material, size, design, and finishing.

Suggested content:

🔹 Specifications and quantity the quote is based on

🔹 Whether design fees are included

🔹 Whether finishing fees are included

🔹 Whether transportation or installation is included

🔹 Whether there is a minimum production quantity

🔹 Payment and deposit arrangements

🔹 Quote validity period

📌 If reference prices are displayed, the corresponding conditions should be stated at the same time. If the customer changes the size, quantity, or finishing requirements, the quote must be reconfirmed.

🔶 For example:

"Displayed prices apply to the size, material, and quantity stated in the description. For other specifications, design, transportation, and installation fees, please contact us to confirm."

You can describe the confirmation process in your channel:

1️⃣ Review requirementsConfirm size, material, quantity, and finishing method.

2️⃣ Check filesConfirm the artwork meets production requirements.

3️⃣ Provide proof for approvalAsk the customer to check text, contact information, layout, and orientation.

4️⃣ Confirm quote and payment arrangementsExplain the production content and delivery method.

5️⃣ Arrange productionProceed according to the artwork and order confirmed by both parties.

📌 Colors on screen may differ from the finished product; for projects with specific color or material requirements, samples or proof arrangements can be discussed in advance.

Suggested content:

✅ At which stage production time starts counting

✅ Whether artwork revisions affect the schedule

✅ Whether special materials need to be ordered

✅ Whether rush orders can be accepted

✅ How self-pickup or delivery is arranged

✅ How installation appointment times are confirmed

🔶 For example:

"Production time is counted after the artwork, order, and payment arrangements are confirmed. Customers who need a specific date should let us know in advance, and we will first confirm whether it can be arranged."

📌 Rush orders and delivery dates should be confirmed order by order, to avoid customers assuming general production times apply to all projects.

If the merchant actually provides on-site installation, customers can be asked to supply:

🔹 Installation location and site photos

🔹 Expected installation position

🔹 Size or on-site measurement requirements

🔹 Indoor or outdoor use

🔹 Whether existing signage needs to be removed

🔹 Power or lighting requirements

🔹 Installation requirements from the venue management

💡 Review site information first, then decide whether an on-site measurement is needed.

📌 Projects involving structure, electrical work, or venue permits should be verified by qualified personnel, and arranged after the relevant requirements are confirmed.

🔹 About UsIntroduce the scope of business, store locations, and service areas.

🔹 Production ServicesCategorized by printing, signage, stickers, packaging, and event materials.

🔹 PortfolioShowcase finished products and actual production work.

🔹 File & Design GuideExplain how to submit materials and artwork requirements.

🔹 Quote Requests & Production ProcessHelp customers prepare information and understand the confirmation steps.

🔹 Pickup, Delivery & InstallationIntroduce the delivery arrangements actually offered.

💡 When getting started, you can first post main services, representative cases, and a quote request guide, then gradually add more detailed content.

🔶 Customer asks: "What kinds of printing can you do?"

Suggested reply: "Hello, here you can view our production services and portfolio. Feel free to browse, then tell us the project, size, quantity, and date you need."

🔶 Customer asks: "Can you make it like this?"

Suggested reply: "Please send reference images, sizes, and intended use. We will first confirm the material, production method, and file requirements, then explain the quote and estimated timeline."

🔶 Customer asks: "What if I don't have a design file?"

Suggested reply: "Please first provide text, a logo, images, and a reference style. If you need us to help with design, we will first explain the fees, revision arrangements, and production process."

1️⃣ Basic Business InformationName, address, business hours, and contact details.

2️⃣ Main Production ServicesOrganize the projects you take on most often.

3️⃣ Portfolio ImagesShow finished results and related specifications.

4️⃣ Quote Request ChecklistTell customers what information to provide.

5️⃣ File & Delivery InformationOrganize artwork confirmation, production, and delivery arrangements.

✅ Is the scope of services clear?

✅ Have you obtained permission to display case images?

✅ Are sizes, materials, and quantities accurate?

✅ Are the conditions for prices explained?

✅ Are design and revision fees clear?

✅ How is production time confirmed?

✅ Are contact details correct?

Once your service items, production cases, and quote guide are organized in the channel, they can be used for everyday promotion, responding to inquiries, and corporate procurement communication.

Customers can first learn what you can make, then provide size, quantity, files, and the date of use; merchants can also use this to confirm production methods, quotes, and delivery arrangements.

Want to learn how to set up a printing and advertising production merchant channel?

Feel free to contact us through the contact information on the official WeiCity channel, and we can work together to organize display content suited to your business.

WeiCityMake your business visible and your contact easier.