Friends gathering need to confirm everyone's schedule, team projects require coordinating the work of different members, and merchants and customers need to discuss service details together.

When a matter involves multiple people, communicating through one-on-one private messages can cause some problems.

📅 The event time has changed, but some people never received the notice.

📋 The same document needs to be sent to different members separately.

💬 Different people raise different opinions, and they have to be relayed back and forth repeatedly.

📎 The file has been updated, but some members are still viewing the old version.

👥 The WeiCity group chat feature lets people who are working on the same matter communicate in one place, discussing arrangements, sharing materials, and confirming results in the same conversation.

WeiCity supports creating groups and inviting members to join through an invitation code. Together with text messages, voice messages, group polls, and Cloud Drive file sharing, you can arrange communication among multiple people as needed.

This article introduces the main uses of WeiCity groups, how to create them, how to invite members, how to manage groups, and practical scenarios, helping you communicate more clearly from the moment you set up your first group.

WeiCity group chat is a feature that lets multiple members communicate within the same conversation.

Unlike one-on-one private messages, groups are suitable when several people need to understand information together, take part in discussions, or coordinate arrangements.

Suitable for:

🍽️ Discuss family dinners.

🚗 Plan travel itineraries.

🎉 Prepare birthday events.

📸 Share photos from gatherings.

📅 Confirm shared plans.

Suitable for:

📋 Discuss work progress.

👥 Coordinate team responsibilities.

📎 Share project files.

📣 Notify relevant members.

📅 Arrange meetings and events.

Depending on actual project needs, they can be used to:

🛠️ Discuss service requirements.

🎨 Confirm design content.

📦 Coordinate products or delivery matters.

📋 Check project materials.

📅 Confirm working hours.

Suitable for:

📖 Exchange learning content.

📄 Share course materials.

📅 Discuss event schedules.

💬 Organize study discussions.

When student or parent information is involved, pay attention to the scope of members and privacy protection.

📌 If a matter requires several people to take part, consider using a group; if it involves only two people, a one-on-one private message is usually sufficient.

Whether a group is easy to use depends not only on its features but also on how it is set up when created.

We recommend first settling the following three questions.

A group should ideally have a clear purpose.

For example:

🍽️ Weekend dinner planning.

🎨 Brand packaging design.

🏪 Daily store operations.

📚 Course and activity discussions.

💼 Client project coordination.

If one group discusses too many unrelated matters at once, members may find it hard to locate important information.

We recommend inviting only people who truly need to take part in the discussion.

For example, a design project may need:

👤 The client's contact person.

🎨 Designers.

📋 A project coordinator.

🏪 A merchant representative.

It is not necessary to add all employees to the same group.

The group name should make it easy for members to recognize.

You can combine:

📋 Project name.

📅 Event name.

🏪 Merchant or team name.

🎯 Purpose of discussion.

👨‍👩‍👧‍👦 Family Weekend Dinner Planning

🎨 Brand Packaging Design Discussion

🏪 Store Content Update Team

📚 Weekend Study Activity

💼 Client Website Project Coordination

📌 The clearer the group name, the easier it is for members to find the right discussion among multiple chat conversations.

To create a WeiCity group for the first time, start by looking for the creation entry in the chat area.

Because platform versions and account interfaces may differ, the actual button names and steps should follow what is shown on your current page.

First open WeiCity and log in to your account.

Find the chat feature entry provided by the platform.

In the current chat interface, look for options related to creating a group.

Complete the required information as prompted on the page, such as the group name and other settable details.

Before creating, we recommend confirming:

📌 The name is correct.

🎯 The purpose is clear.

👥 Relevant members are appropriate to invite.

Follow the prompts on the current page to finish creating the group.

Once the group is set up, you can use the invitation code feature provided by the platform to invite relevant people to join.

We recommend first explaining the group's purpose so new members know what will be discussed next.

📌 Creating a group is only the first step. Clarifying its purpose and inviting the right members is what allows the group to truly work well.

WeiCity supports inviting members to join through a group invitation code.

An invitation code can help relevant people find the group they need to take part in.

For example:

👨‍👩‍👧‍👦 Family groups: invite relevant family members.

🎉 Event groups: invite people who are helping to prepare.

💼 Work groups: invite members involved in the project.

🏪 Merchant project groups: invite people who actually take part in communication.

Using the method provided by the current platform, share the group invitation code with the people who need to join.

An invitation code is a credential for joining a group and should be shared carefully according to the group's purpose.

Recommendations:

✅ Share only with relevant people.

✅ Avoid publicly posting the invitation codes of private groups.

✅ Remind members not to forward them without consent.

✅ Regularly confirm whether group members still need to participate.

If an invitation code involves an expiration period, usage limits, or other restrictions, follow the current WeiCity feature description.

“Hello everyone, we have set up a WeiCity group for this event, mainly to discuss times, locations, and related arrangements. Please join using the invitation code provided so we can communicate in one place.”

📌 When inviting members, it is best to also explain the group's purpose so they know why they need to join.

After many groups are created and members join, they may not know what to do first.

Therefore, we recommend the creator send a simple, clear opening message.

🎯 Group purpose

Explain the main matters to be discussed.

👥 Participating members

Introduce the roles of the relevant people.

📅 Current arrangements

Explain the times or matters that need to be confirmed.

📎 Related materials

Tell members what they should review first.

➡️ Next steps

Clearly state what you hope members will do.

“Hello everyone, welcome to the group for this weekend's event!

🎯 This group mainly discusses event times, locations, and preparations.

📅 Please first confirm whether Saturday works for you.

📋 Related event materials will be shared here.

👥 If you need any assistance, you can also raise it directly in the group.

Confirmed arrangements will be organized together later so everyone can easily review them.”

“Hello everyone, this group is for discussing the brand packaging design project.

🎨 The design team is responsible for organizing the design proposal.

🏪 The merchant contact is responsible for confirming brand materials.

📋 The project coordinator is responsible for consolidating revision feedback.

📎 Related files will be shared here.

Please first review the first design file, and raise any points needing adjustment by Wednesday.”

📌 A clear opening message helps members quickly understand the group's background and reduces repeated questions.

During group discussions, people often need to review materials together.

For example:

📄 Event schedules.

📋 Work arrangements.

🎨 Design files.

🛍️ Product catalogs.

📚 Course materials.

💼 Project descriptions.

WeiCity chat and Cloud Drive file sharing can be used together so members can review relevant materials in the group.

First confirm that the materials to be shared have been organized.

In the current chat interface, use the applicable Cloud Drive file sharing feature.

Do not send just a file by itself.

We recommend also explaining:

📄 What the file is.

📋 Which part to review.

❓ What you want members to confirm.

📅 When a reply is needed.

"This is the draft agenda for Saturday's event.

📄 Please review the staff assignments on page two first.

📅 Please confirm by Wednesday.

💬 If you need adjustments, you can raise them directly in the group.

Once confirmed, we will organize the latest schedule again."

✅ Is the file content correct?

✅ Are the group members appropriate to view it?

✅ Do the file access permissions meet your needs?

✅ Does it include personal information that should not be made public?

✅ Has the file version been clearly marked?

If the file has been updated, it is recommended to clearly tell members which version they should review.

For example:

"Please refer to the second version updated today. Previous versions will no longer be used for this discussion."

📌 Sharing files in a group is not just about sending materials. You also need to let members know what to review and what to confirm.

When a group has many members, a message does not always need a reply from everyone.

For example:

📦 Needs the product owner to confirm inventory.

🎨 Needs the designer to review the revision comments.

📅 Needs the event organizer to confirm the date.

📋 Needs a designated member to check the file.

You can use the @mention feature to clearly indicate which members should pay attention to the message.

"@Design Lead, please confirm whether the second version of the images has been completed."

"@Event Lead, please check the time for Saturday's event."

"@Product Lead, please confirm the current inventory for this product."

👤 Who needs to take action.

📋 What needs to be handled.

📅 When a reply is needed.

For example:

"@Project Lead, please confirm by Wednesday afternoon whether the latest design files are ready to submit."

Compared with simply sending:

"Can someone help take a look?"

A message like the first one makes it easier for members to understand what action to take.

📌 @mentions help make clear who you are addressing, but for important matters, you should still confirm that the relevant members have received and understood the arrangements.

Some group messages do not need lengthy replies.

For example:

"Has everyone received the latest event schedule?"

Members can use reactions based on the features currently available.

👍 Shows that you have seen it or agree.

❤️ Expresses liking or support.

👏 To show encouragement.

😊 To express a friendly response.

The person in charge sends:

"The event location has been confirmed. Meet at 3 p.m. on Saturday."

Members can use reactions to express simple feedback.

However, for matters involving work progress or important responsibility assignments, it is not recommended to rely only on reactions.

For example:

📋 Whether the design has been completed.

💰 Whether a quote has been agreed to.

📅 Whether a booking has been confirmed.

For these situations, it is best to confirm clearly in writing.

📌 Reactions are suitable for simple feedback. Important decisions should still be recorded with clear written explanations.

When a matter is more complicated, members may need more time to explain.

For example:

🛠️ Explaining problems encountered in a project.

🎨 Explaining the direction of design revisions.

📋 Briefing on event preparations.

📚 Discussing study content.

In these cases, you can use voice messages based on the features currently available.

It allows background and ideas to be explained more naturally.

It makes it easier for members to review, quote, and confirm details.

Explain the situation by voice first, then use text to organize the key conclusions.

After the members discuss the event arrangements by voice, the organizer can send:

"Here is a summary of the results from our discussion just now:

📅 Event date: Saturday.

🕒 Meeting time: 3 p.m.

📍 Meeting location: the entrance to the event venue.

📋 To prepare: promotional materials and related equipment.

If anything needs to be adjusted, please raise it in the group."

📌 Voice is suitable for explaining complex content, while text is better for keeping clear arrangements on record.

When many people are discussing something, it is often necessary to choose from several options.

For example:

🍽️ Which day should the group dinner be held?

📍 Where should the event be held?

🎨 Which design option should we choose?

📚 What topic should the study group discuss?

WeiCity group polls can help members focus their opinions.

Poll question:

"Which day would everyone prefer for our next group dinner?"

Options:

① Friday evening.

② Saturday lunchtime.

③ Sunday evening.

Members take part in the poll according to their own availability.

After the poll closes, it is recommended to send a confirmation message.

For example:

"Based on the current discussion, we tentatively plan a lunch dinner on Saturday.

📍 The location is still being confirmed.

👥 Members who have not yet confirmed attendance, please reply as soon as possible.

📅 The final arrangements will be announced later."

For example, when it involves:

💰 Costs.

📋 Contracts.

👥 Work responsibilities.

📅 Important schedule arrangements.

Further confirmation should still be carried out based on the actual situation.

📌 Group polls are suitable for gathering opinions, but final arrangements need to be clearly communicated to the relevant members.

Some group messages need to be sent at a specified time.

For example:

📅 Remind members the day before an event.

📚 Share materials before a class starts.

💼 Notify the team at a specified time.

🎉 Remind members to prepare event items.

WeiCity scheduled sending can be used to arrange messages in advance, depending on the feature's actual availability.

"Reminder: tomorrow at 3 p.m. we will set up the event. Members responsible for materials and equipment, please confirm your preparations in advance."

✅ Is the group correct?

✅ Is the date accurate?

✅ Is the time correct?

✅ Is the content still applicable?

✅ Do any attachments or materials need to be updated?

If the event time changes, also check whether any previously scheduled messages need to be adjusted.

📌 Scheduled sending is suitable for arranging reminders in advance, but for important matters, you should still check what was actually sent.

During group discussions, you sometimes need to forward content from other conversations to members.

For example:

📋 A client has made new revision requests.

📅 The event time has changed.

🛍️ Product information needs to be updated.

💼 The project lead has made new requirements.

If the current feature supports adding a comment when forwarding, you can add background information when forwarding the message.

Forwarded content:

"The client would like the event date on the promotional image changed to Sunday."

Note:

"@Design Lead, please review the client's latest revision comments and confirm when the changes can be completed."

This way, group members can more easily understand:

📋 Why they received this message.

👤 Who needs to take action.

➡️ What they should do next.

Before forwarding, also confirm that the original message is suitable to share with group members, to avoid spreading private content without permission.

📌 Adding explanations when forwarding messages helps members quickly understand the relationship between the information and the task.

When many people are discussing something, different opinions, temporary changes, or repeated confirmations may arise.

If the final result is not organized, members may have to search through a large amount of chat history to find the conclusion.

Therefore, it is recommended to send a summary message after an important discussion ends.

✅ Matters that have been decided.

👤 Members responsible for handling them.

📅 Completion deadlines.

📎 Files to refer to.

❓ Questions not yet confirmed.

"📋 The arrangements for this event are confirmed as follows:

📅 Date: Saturday.

🕒 Setup time: 3 p.m.

📍 Location: event site.

👤 Materials lead: Xiao Lin.

🔧 Equipment lead: Aming.

👥 Other members: arrive at 4 p.m.

📎 Event schedule: refer to the most recently shared file.

❓ Items to confirm: number of meals.

Please ask the relevant members to check the above arrangements, and raise any necessary adjustments as soon as possible."

"📋 Results of today's project discussion:

✅ The second design direction is confirmed.

🎨 The design team will revise the main visual.

📝 The content lead will check the text.

📅 Internal confirmation is expected to be completed by Friday.

📎 Please refer to the latest design files.

❓ The client's final confirmation is still pending."

📌 Clear discussion summaries let members know what has been decided, who is responsible, and what still needs to be handled.

As the number of groups grows, users may be taking part in:

👨‍👩‍👧‍👦 Family groups.

🎉 Event groups.

💼 Work projects.

🏪 Merchant teams.

📚 Study discussions.

Different groups are also checked at different frequencies.

You can use WeiCity's chat management features as needed.

Suitable for:

💼 Current important projects.

🏪 Daily work teams.

👨‍👩‍👧‍👦 Family groups you contact often.

Makes frequently used groups easier to find.

Suitable for:

🎉 Events that have ended.

📋 Projects that are temporarily complete.

💬 Discussions that don't need frequent checking at the moment.

Suitable for:

👥 Busy discussion groups with lots of messages.

📚 Study discussion groups.

🎉 Event information groups.

Adjust notification settings according to actual needs.

📌 Pinning, archiving, and muting can help users organize their chats based on how important and how often they use each group.

Groups are well suited to multi-person communication, but the more members there are, the more carefully you need to consider who information is shared with.

Avoid adding people who are unrelated to the discussion to private or work groups.

Do not casually make invite codes public for groups involving private matters or internal projects.

When sharing work materials, client files, or study materials, confirm which members are allowed to view them.

Without consent, do not casually share:

❌ Identity document information.

❌ Private phone numbers.

❌ Sensitive client information.

❌ Students' personal information.

❌ Confidential company documents.

Avoid:

❌ Sending large numbers of unrelated messages.

❌ Repeatedly mentioning members who don't need to take part.

❌ Forwarding private content without permission.

❌ Making unnecessary personal information public in a group.

For matters involving payments, work responsibilities, appointments, or contract terms, further confirm through an appropriate channel.

📌 A group that works well needs more than convenient features; it also needs clear communication rules and proper protection of information.

Different users can set up different types of groups as needed.

🍽️ Arranging a meal together.

🚗 Discussing travel.

🎉 Preparing for events.

📸 Sharing photos.

📊 Voting on a time that works.

📋 Coordinating daily work.

📦 Discussing product information.

📣 Notifying responsible members.

📎 Share related files.

📅 Scheduling activity times.

🖼️ Sharing design proposals.

💬 Collecting revision feedback.

📎 Discussing file versions.

👤 Confirming who is responsible.

📅 Coordinating delivery schedules.

📖 Sharing study materials.

📅 Discussing activity times.

🎙️ Explaining study questions.

📄 Share course materials.

💬 Organizing shared discussions.

📋 Organizing the event schedule.

👥 Assigning preparation tasks.

📊 Collecting member feedback.

⏰ Setting event reminders.

📍 Confirming meeting locations.

📌 The purpose of a group is not to have as many members as possible, but to let the people who really need to take part communicate around the same matter.

If you haven't created a group before, you can start with a simple, practical need.

For example: arranging a get-together with friends.

Decide to create a group for discussing get-together plans.

For example:

“Weekend Penang Dinner Plans”

Based on the current features, invite relevant friends to join using an invite code.

Let everyone know the group is mainly for discussing dinner arrangements.

You can use group voting to find out which dates suit everyone.

Discuss restaurants and meeting points in the group.

Send clear details of the date, time, location, and number of participants.

You can pin the group during the event.

After the event, if there is no need to keep discussing for now, you can archive it as needed.

📌 Starting with a simple get-together lets you gradually get familiar with creating groups, inviting members, discussing through messages, and organizing your chats.

WeiCity group chats let multi-person communication revolve around a shared topic.

Whether it's a friends' get-together, a family event, running a business, a work project, or study exchanges, you can create groups as your needs require.

With WeiCity group chats, you can:

👥 Bring people together

Get the relevant people into the same discussion.

💬 Share messages

Reduce the need to repeatedly explain the same information to different people.

📎 Sharing materials

Share relevant information through Cloud Drive files.

📣 Clarify responsibilities

Use @mentions to point out members who need to pay attention.

📊 Collecting opinions

Use group voting to understand different options.

🎙️ Communicate flexibly

Use text or voice messages as needed.

⏰ Set reminders

Prepare messages to send in advance.

📋 Confirm outcomes

Organize decided matters and next steps.

📌 Manage chats

Organize your chats with pinning, archiving, and muting.

To build a group that works well, you can start with three key points:

🎯 Clear purpose.

Let members know what the group mainly discusses.

👥 Suitable members.

Invite the people who really need to take part.

📋 Clear outcomes.

Organize important decisions, responsible members, and follow-up arrangements clearly.

👥 WeiCity Group Chat | Bring relevant people together, centralize messages and materials in one place, and reduce repetition in multi-person communication.

🌐 WeiCity — Connect People. Share Better. Work Together.

Open WeiCity and start from a get-together, a project, or a team task to create a group that suits you.

The next article will go further into how to use WeiCity group invite codes and how to invite members to join a group.

Specific features, group creation entry points, how to use invite codes, and account permissions are subject to WeiCity's current platform interface and actual availability.

👉 Learn about WeiCity: https://wei.city