After using Cloud Drive for some time, you may find less and less free space remaining. What should you do?

For individual users, merchants, educational institutions and content creators, Cloud Drive space gradually gets used up as work materials keep accumulating.

For example:

📸 Product photos keep increasing.

🎬 Promotional videos keep increasing.

📄 Quotations and work documents keep accumulating.

🎨 Design source files take up a lot of space.

📚 Course materials and training resources need to be kept long term.

📦 Completed client projects are still kept in Cloud Drive.

When WeiCity Cloud Drive is close to its limit, you do not necessarily need to buy more capacity right away.

You can first check current storage usage, then organize files based on their size, importance and how they are used.

☁️ Check the current capacity and remaining space of your account.

🔎 Prioritize checking files that take up more space.

📂 Distinguish between projects in use and completed projects.

📝 Check for duplicate files and different versions.

💾 Back up important materials first before considering deletion.

🔗 Before deleting, check whether files are still being shared.

📦 If space is still insufficient after organizing, consider upgrading capacity.

The key to managing WeiCity Cloud Drive space is not only freeing up capacity, but also keeping important files clearly stored and easy to find.

Before organizing files, it is recommended to first confirm your account's current storage status.

Log in to WeiCity Cloud Drive and check how much space your account has.

Different accounts may use different capacity plans.

For example:

🎁 1GB of free space for newly registered accounts.

📄 30GB paid plan.

📂 120GB paid plan.

☁️ 512GB or 1TB plan.

📦 2TB or above plan.

Some older accounts may also keep their original free capacity or have additional bonus space.

For example:

☁️ Total capacity: 120GB.

📦 Used: 105GB.

📉 Remaining space: 15GB.

This means the account has already used most of its available capacity.

If you still need to upload a large number of photos or videos soon, you should plan file organization in advance.

Besides checking remaining space, you should also check:

💳 Whether the paid plan is about to expire.

🎁 Whether bonus capacity has an expiry date.

📦 Whether available capacity will change after expiry.

Sometimes space runs short because a paid plan or bonus capacity has ended, which reduces the available capacity.

In this case, you also need to understand the platform's rules for excess storage and file retention.

📌 Before organizing, confirm the total capacity, used space and validity periods so you can identify the issue that actually needs attention.

Different files take up very different amounts of space.

For example, an ordinary quotation may use only a small amount of space, while a single high-definition video may reach several GB.

Therefore, when organizing, you can prioritize checking larger files.

Videos usually take up more space than ordinary documents.

For example:

📹 Product introduction videos.

🎥 On-site event recordings.

🎓 Recorded course videos.

📢 Corporate promotional videos.

You can first confirm:

📄 Whether original raw footage is still needed.

🎬 Whether the final official version has already been completed.

📦 Whether there are files saved more than once.

For example:

📁 ZIP archives.

📦 Packaged project files.

🎨 Design material archives.

If an archive has already been extracted and the original compressed file is no longer needed, you can further evaluate whether to keep it.

However, do not assume an archive can be deleted just because its files have already been extracted.

For example:

📸 Original product photography files.

🎨 High-resolution design images.

🖼️ Large promotional materials.

You can distinguish between:

📷 Original images that still need editing.

🛍️ Images used for everyday display.

📦 Delivery files for completed projects.

Some projects may have multiple backups saved.

For example:

📁 Project backup 1.

📁 Project backup 2.

📁 Final project backup.

Confirm the content and purpose of each backup before deciding whether to keep it.

Do not delete a file first simply because it takes up a lot of space.

📌 First determine whether the file is still useful, then decide whether to keep, move or clean it up.

As the number of files keeps growing, putting everything in one folder makes files hard to find and increases the risk of accidental deletion.

It is recommended to classify files by their usage status.

For example:

🛍️ Current product images.

💰 Latest quotations.

📄 Work files currently being edited.

🎨 Design projects in progress.

📚 Course materials to be used soon.

These files usually should be kept first and remain accessible.

For example:

📦 Delivered client projects.

🎬 Videos of finished events.

🎨 Completed design results.

📸 Historical product photography materials.

Although the projects have ended, some files may still need to be kept.

For example:

📄 Contracts.

📊 Financial records.

📝 Important business documents.

📁 Project materials that need to be retained long term.

Such files should not be deleted merely because they have not been used recently.

For example:

📄 Documents whose purpose is unclear.

🖼️ Images that may be duplicates.

📦 Archives whose necessity is uncertain.

📝 Old versions with similar names.

📁 01_In Use

📁 02_Completed Projects

📁 03_Long-Term Storage

📁 04_Pending Cleanup

This helps keep files with different purposes separate.

"Pending Cleanup" is an ordinary folder created by the user.

Moving files here does not mean they have been deleted.

📌 Classify first, then clean up, which can reduce the risk of accidentally deleting important materials.

Duplicate files are one of the common reasons why Cloud Drive space gradually gets used up.

However, please note:

Files with similar names do not necessarily have the same content.

For example:

📄 Product Introduction.docx

📄 Product Introduction_Revised.docx

📄 Product Introduction_Final.docx

These three files may contain revisions from different stages.

If the file format supports online preview, you can open them first to compare.

Find out which version was used most recently.

However, do not judge whether a file is important based on the date alone.

Confirm:

📄 Is it an official document?

🎨 Does it contain different design versions?

📦 Has it already been delivered to a client?

👥 Is it still being used by others?

For files that need to be kept long-term, use a clear name.

For example:

Client A_Quotation_2026-10-16.pdf

Product Catalog_Official Version_2026-10.pdf

Brand Design_Final Confirmed_V3.pdf

For confirmed final deliverables, it is recommended to keep necessary historical versions or separate backups.

For example:

"Final Version"

"Final Version 2"

"Latest Final Version"

These names may not accurately reflect the content of the files.

📌 Before cleaning up duplicate files, verify the content, purpose, and version first, then decide whether to delete.

When freeing up Cloud Drive space, the most important thing to avoid is deleting important files that are still needed.

Therefore, for materials you plan to move out or clean up, it is recommended to complete a backup first.

Download important materials to a suitable storage location.

For example:

💻 Computer.

💾 External storage device.

☁️ Other independent backup location.

If you have downloaded an entire project, confirm that all files are complete.

For example:

📄 Project descriptions.

🎨 Design source files.

🖼️ Product images.

📦 Final delivered work.

For example:

📄 Whether documents are complete.

📊 Spreadsheets display correctly.

🖼️ Images can be displayed.

🎬 Videos can be played.

For large files, check whether the downloaded file size matches your expectations.

If necessary, further verify file integrity.

Only consider deleting the corresponding materials after confirming the backup is complete and the files no longer need to remain in the current Cloud Drive.

The download process may encounter:

📶 Network interruptions.

📦 Incomplete files.

💻 Insufficient space on the local device.

📁 Incorrect file save location.

Therefore, you must confirm the download results.

📌 Back up important files first, then verify, and only clean up last.

Some files may rarely be opened by you, yet they may still be used by clients, partners, or students.

If deleted directly, it may affect their access.

Clients may still be viewing quotation materials through the original link.

Merchants may have already placed Cloud Drive file links in:

📱 Social media.

🌐 Merchant channel.

💬 Customer chat history.

📄 Promotional materials.

Students may still need to download course handouts or reference materials.

Partners may still be using the original share links.

Some images or files may still be used in day-to-day business communication.

🔗 Whether the file still has a share link.

👤 Whether specified accounts still have access.

⏳ Whether the share validity period has ended.

⬇️ Whether anyone still needs to download it.

📄 Whether other pages reference the file.

You can first update the related materials and sharing arrangements.

For example:

📄 Upload the new product catalog.

🔗 Create a new share link.

💬 Notify clients to use the new link.

👀 Confirm that recipients can access it normally.

Only then decide whether to delete the old file.

📌 A file being rarely used does not mean it has no purpose. Check whether it is still being shared before deleting.

This is an important point to watch when organizing your Cloud Drive.

WeiCity Cloud Drive provides a 30-day Recycle Bin retention mechanism.

After a file is deleted, it may still remain within the Recycle Bin retention period.

After deleting a file from its original folder, you may be able to try restoring it through the Recycle Bin if eligible.

The Recycle Bin is used to handle some cases of accidental deletion.

However, 30 days does not mean permanent storage.

After deleting files, it is recommended to return to the capacity page and confirm whether the used space has changed.

Whether files in the Recycle Bin continue to count toward storage capacity, and when space is released, should be determined by WeiCity's current actual calculation rules.

Do not assume that moving files to the Recycle Bin will immediately release all space.

If files have not yet been backed up, or are still needed, complete the checks first.

Permanent deletion may make recovery impossible.

📌 After deleting files, re-check the actual capacity; do not permanently clear important materials solely to free up space.

If you have already cleaned up duplicate files and moved out historical materials, but the remaining files still need to be kept long-term, you may consider a larger storage plan.

For example:

📸 Product photos are added every month.

🎬 Promotional videos are uploaded frequently.

📁 Client projects keep accumulating.

For example:

📷 High-resolution original photography files.

🎥 Video production materials.

🎨 Design source files.

📦 Large project archives.

For example:

📄 Important contracts.

📊 Business records.

📚 Teaching materials.

📁 Historical project files.

If you still need to upload new files soon and existing space is close to the limit, plan ahead.

According to the currently available plan information:

📄 30GB: RM35/year.

📂 120GB: RM8.90/month.

🗂️ 512GB: RM16.90/month.

☁️ 1TB: RM29.90/month.

📦 2TB: RM42.90/month.

🏢 5TB: RM97.90/month.

🎬 10TB: RM194.90/month.

💬 20TB and above: contact sales for inquiries.

For actual prices and subscription terms, refer to the current plans page.

It is recommended to calculate first:

📦 How much space is currently used.

📈 How much material you expect to add each month.

⏳ How long the files need to be kept.

💾 Whether original files and delivery versions need to be saved.

⬇️ Whether large files are frequently provided to clients for download.

📌 If what remains after cleanup is all necessary files and capacity keeps growing, upgrading storage may be more suitable than repeatedly deleting files.

There is no need to wait until Cloud Drive space is full before starting to organize.

You can set up simple check habits based on your daily work schedule.

View:

☁️ Total capacity.

📊 Used space.

📦 Remaining space.

For example:

🎨 After a design project ends, organize the final delivery files.

📸 After product photography is complete, sort and save the photos by category.

🎬 After video production ends, separate original footage from finished products.

For example:

Client name_Project name_Date

Product name_Image purpose_Version

Course name_Chapter_File type

Please pay special attention to:

📄 Documents uploaded multiple times.

🖼️ Photos saved repeatedly.

📦 Temporary archives that are no longer needed.

Confirm that backup files remain complete and readable.

Check whether any customers or partners still need access to the related materials.

Avoid a sudden drop in available space caused by an expired subscription or bonus capacity.

📌 Regular organization keeps files better sorted and helps you spot capacity shortages earlier.

You can first check your current capacity, then review large files, duplicate materials, and completed projects.

For files you no longer need to keep in Cloud Drive, consider deleting them after you have completed backup and verification.

If space is still insufficient, you can evaluate a larger capacity plan.

If your account has reached or exceeded its available capacity, new uploads may be restricted.

You should first free up available space or adjust your capacity plan.

The actual status shown in your account should be treated as the reference.

Since WeiCity Cloud Drive provides a 30-day recycle bin, please confirm whether files in the recycle bin count toward capacity, and check the platform's actual rules for releasing space.

According to the policy description in the WeiCity Cloud Drive handbook, exceeding capacity does not mean existing files will be deleted immediately.

The handbook lists upload restrictions, grace periods, and possible archiving arrangements.

Some mechanisms are yet to be implemented, and specific enforcement is subject to platform notices and the terms of service.

You can first verify materials that appear to be duplicates.

However, confirm the file content, version, and purpose, and do not decide based on file names alone.

You can first download them to your computer, an external storage device, or another separate backup location.

After downloading, check the number of files, their content, and whether they can be opened.

It may.

If the original file is no longer available, customers may be unable to continue accessing it through the original link.

We recommend checking the sharing status before deleting.

Newly registered accounts receive 1GB of free space.

If your usage needs exceed the free capacity, you can first organize your files and then consider a paid plan based on your actual needs.

We recommend first calculating the total size of your existing files and estimating how they may grow over the next few months.

If your materials are limited, you can first consider 30GB.

If the number of files keeps increasing, you can compare 120GB or a larger capacity.

You can contact the WeiCity support email:

📧 [email protected]

We recommend providing:

☁️ Current total capacity.

📊 Used space.

📦 Remaining capacity.

📅 The status of subscribed or gifted capacity.

⚠️ Any error messages shown on the page.

This helps support staff assist with troubleshooting.

✅ Have you confirmed the current total capacity?

✅ Have you checked the used space?

✅ Have you checked the validity periods of subscribed and gifted capacity?

✅ Have you prioritized checking large files?

✅ Have you confirmed the content of duplicate files?

✅ Have you distinguished between projects in use and completed projects?

✅ Have you downloaded the important files?

✅ Is the backup complete?

✅ Can the files be opened normally?

✅ Are the files still being shared?

✅ Do customers still need access?

✅ Do you need to update the sharing links first?

✅ Did you select the correct files?

✅ Have you confirmed they are no longer needed?

✅ Do you understand the recycle bin and space release rules?

✅ Will the remaining space be sufficient after organizing?

✅ Do you expect to keep adding large numbers of files?

✅ Have you compared suitable capacity plans?

📌 Check first, back up next, and clear last. This is a safer order when organizing your Cloud Drive.

As product photos, video materials, quotations, and customer projects keep accumulating, it is normal for Cloud Drive space to gradually fill up.

When WeiCity Cloud Drive approaches its capacity limit, you can start by organizing your existing files.

☁️ Check your current capacity and usage.

🔎 Prioritize checking large files.

📂 Distinguish between projects in use and completed projects.

📝 Verify duplicate files and different versions.

💾 Back up important materials first, then consider deleting.

🔗 Before clearing, check whether files are still being shared.

🗑️ After deleting, confirm the actual change in space.

📦 If capacity is still insufficient, then consider an upgrade plan.

🗓️ Build a habit of regular checks and organizing.

WeiCity Cloud Drive is not only for storing materials. Through folder categorization, file management, and sharing features, it also helps merchants organize their daily work files more conveniently.

For a small number of frequently used documents, you can start with a smaller capacity.

For users who often store high-resolution photos, design source files, and video materials, choose a suitable storage plan based on long-term growth.

Do not hastily delete important materials just to save space.

Organize first, back up next, and adjust capacity according to actual needs, so that Cloud Drive is more convenient to use.

For specific storage capacities, plan prices, recycle bin billing, and space release rules, please refer to WeiCity's current platform pages and terms of service.

👉 Open WeiCity Cloud Drive: https://wei.city/app/drive